01
QuickBooks Online
Invoices, customers, payments and expenses synced with your other systems.
Integrations · Denver, Colorado
Make your systems talk to each other
We connect QuickBooks, your CRM, your online store and the rest of your software, so a change in one place shows up everywhere it should, without retyping.
Starting at
$5,000
Fixed price
Typical timeline
2–6 weeks
Per integration
Monitoring
Built in
Alerts if a sync fails
What we build
Six common routes
We map how data should flow, decide which system is the source of truth for each record, then build the connection with monitoring.
02
CRM integration
HubSpot, Salesforce or Zoho connected to accounting, forms and your website.
03
E-commerce to accounting
Shopify or WooCommerce orders flowing into QuickBooks and inventory.
04
Custom APIs
Secure APIs so partners, apps or customers can connect to your data.
05
Data consolidation
Data from many systems combined in one place for reporting.
06
Legacy connections
Older systems without APIs connected through files, databases or exports.
Is this you?
A good fit if…
- The same customer or order is typed into two or more systems
- Your CRM and your accounting never quite agree
- Off-the-shelf connectors are close but don't handle your rules
- An older system holds key data but nothing connects to it
Tools we use
Your stack, not ours
QuickBooks OnlineHubSpotSalesforceZohoShopifyMicrosoft 365REST & webhooksSQL
If a ready-made connector does the job, we will say so and help you set it up instead of building one.
What it looks like
Example projects
Typical projects of this kind, to show the shape of the work: the problem, and what changes.
E-commerce
Store to QuickBooks sync
- Before
- Online orders were re-entered into accounting at the end of each day.
- After
- Orders, fees and refunds post to QuickBooks automatically and reconcile.
Professional services
CRM to invoicing
- Before
- Won deals had to be retyped as customers and invoices.
- After
- Closing a deal in the CRM creates the customer and first invoice in QuickBooks.
Manufacturing
Legacy system bridge
- Before
- A 15-year-old production system had no way to share data.
- After
- A nightly export feeds a modern dashboard and the ordering system.
Illustrative examples of the kind of work we do, not specific client results.
How it works
Four steps, no surprises
Every project follows the same route, so you always know where it stands and what it costs.
1
Free intro call
30 minutes to understand the problem and check the fit.
2
Paid discovery
We map your systems and data, define "done" and show a mockup. Credited to the project.
3
Fixed proposal
Price, milestones and acceptance criteria in writing.
4
Build & launch
Short sprints with a demo each time, then training and full handover.
Pricing
Integration project
$5k–$12k
Most single integrations. Multi-system projects are quoted after discovery. Every project starts with a paid discovery ($500–$1,500), credited to the build.
Get a fixed quote →Included
- Data mapping and source-of-truth decisions
- Connection built with retries and logging
- Alerts when a sync fails
- Back-fill of historical records if needed
- Documentation of every data flow
- 30 days of fixes after launch
Payment: under $10k, 50% to start and 50% at launch. $10k and up, 30 / 40 / 30 by milestone. You own all code and data.
Questions
FAQ
Straight answers to what people ask us most about Integrations & APIs.
Is there an off-the-shelf connector for this?
Sometimes. We check first and recommend one if it handles your rules. Custom integrations make sense when the ready-made ones are close but not right.
What if the integration breaks?
Every integration logs its work and alerts us or you when something fails. A care plan covers fixes when vendors change their systems.
Can data sync both ways?
Yes, but two-way sync needs clear rules about which system wins when records conflict. We define those with you up front.
Is our data secure?
Connections use each vendor's official access methods with accounts you own, encrypted in transit, and with only the permissions needed.
Our system has no API. Can you still connect it?
Often, yes, through scheduled exports, direct database access or files. We assess it in discovery.
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